How It Works

The server software is installed on our secure servers, while the client software is installed on your server. E-mails are archived based on policies which are set up at the time of installation at the client site. A policy consists of setting criteria for archiving such as size of e-mail, number or size of attachments, or date e-mail was written or read. Policies can be quite specific, and they are not under the control of the employees, thereby increasing security and employee accountability.

Our software not only gives you advanced tools allowing real-time search and retrieval of archived e-mail information, but it also gives you browser-based access to policies, archives and reports giving appropriate staff hands-on control to achieve adherence with policies for compliance.

EEAS cannot be compared to the archiving tool that is built into Microsoft Outlook because the Outlook tool merely moves the messages to local folders on Outlook workstations. In contrast, the archives to which EEAS saves messages are central repositories (our servers), equipped with sophisticated security technology. The main advantage of central archives is obvious: sensitive information is no longer scattered all over your enterprise; it is stored in a secure, central location.

Exchange allows you to create messages of various types, such as e-mails, calendar entries, contact notes, activities, and tasks. To prepare certain messages for archiving, you just have to add the underlying message to the appropriate policy. A policy controls automatic and interactive archiving. However, you can only archive a message once. When EEAS has archived a message, it changes its status to Archived. This status does not change any more, even if you retrieve the archived message.

Depending upon the nature of your business, we offer EEAS using:

1. EEAS for Exchange, the product we prefer to use,
2. EEAS for Lotus Domino or
3. EEAS for SAP

Needless to say EEAS for Exchange incorporates HTTPS to prevent unauthorized access to critical data. The EEAS version for Lotus Domino goes further and archives e-mail documents, attachments, or entire databases including any Notes® database for a secure, enterprise solution, whilst trimming down the size of databases to reduce storage costs. The EEAS version for SAP integrates documents into SAP applications. It is a SAP-recommended method to offload data, trim the size of the operational database, and improve system performance. It also works well with non-SAP documents from within SAP Business Objects.